THE SCHOOL PLANT OFFICIALS SOCIETY OF ALBERTA BY-LAWSTERMS OF ADMISSION OF MEMBERS AND THEIR RIGHTS AND OBLIGATIONS1. There shall be five grades of membership in the Society, viz. a. Members b. Life Members c. Associate Members d. Honorary Members e. District Certification Members
2. a. Any person, employed by an Alberta School Jurisdiction, an Alberta University, College or Trade School, the Government of Alberta, the Government of Canada, who is directly responsible for the development, maintenance and operation of School Plant Facilities and who is not an employee within the meaning of the Labour Relations Act, may apply for membership to the Society by written application to the membership Chairman of the Society on a form approved by the Executive and upon payment of the current membership fee which shall constitute that year's annual membership dues.
b. Life membership may be conferred upon any person who has been an active member of the Society for at least ten years and who has, in the opinion of the Executive, rendered distinguished service to the Society. Such members shall have full privileges as afforded from time to time by the Society.
c. Associate Membership may be applied for by the following by making written application to the Membership Chairman of the Society on a form approved by the Executive and upon payment of the current Associate Membership fee which shall constitute that year's annual Associate Membership Dues:
1. Plant Maintenance Contractors and Suppliers.
2. Any person employed by a School Jurisdiction, any University, College or Trade School, Provincial Government or the Government of Canada, who is involved with the development, maintenance or operation of School Plant Facilities or any member of an Affiliate Society or Incorporated body having similar aims or objectives.
3. Associate Members shall have no voting rights and not be permitted to hold office. The membership fee for an Associate Member shall be 100% of the regular member's current fees.
4. Acceptance of Associate Membership shall be by a favourable vote passed by a majority of the Directors at a regular Executive Meeting.
d. Honorary Membership may be conferred upon any person who has rendered, or is rendering, outstanding service to the Society and such membership shall be conferred at the Annual General Meeting of the Society.
e. District Certification Membership will cover any person employed by an Alberta School Jurisdiction; Alberta University, College or Trade School; the Government of Alberta; the Government of Canada who works in the field of maintenance and operations in a non-supervisory capacity. Applicants may apply to their District in order to access the SPOSA Professional Development web site. Upon reaching CEFMP Level 2 or CEFOP Level 2, such member must apply for Associate Membership until qualified for Level 3. 3. a. All members, except Life Members and Honorary Members, shall pay annual dues which are payable annually and in advance prior to the Annual Meeting. b. Membership Dues are to be reviewed at each Annual General Meeting and the fee shall be determined by 75% majority vote of members present at the meeting for the following fiscal year. c. Failure to pay said membership fee on or before June 30 for any fiscal year shall result in automatic termination of membership. CONDITIONS OF WITHDRAWAL OF MEMBERS AND MANNER, IN ANY, IN WHICH A MEMBER MAY BE EXPELLED1. A member whose membership has terminated by reason of non-payment of the annual membership fee shall be entitled, at any time within three months of the date of termination of membership, to be restored to full membership on payment of the annual membership fee in full for the year pervious. 2. Current fiscal membership fees of members or associate members shall be paid before registering for any given year's annual workshop or a surcharge amount equal to the current membership fee will be added to the current registration fee. This surcharge will not constitute payment of membership fee. 3. Any member wishing to withdraw from membership may do so upon a notice in writing to the Board through its Secretary. Any member, upon a two-thirds vote of all members of the Society in good standing, may be expelled from membership for any cause which the Society may deem reasonable.
MODE AND TIME OF CALLING GENERAL AND SPECIAL MEETINGS OF THE SOCIETY AND NUMBER CONSTITUTING A QUORUM AT ANY SUCH MEETING AND RIGHTS OF VOTING1. The Annual Meeting of the Society shall be held once each year. 2. The Annual Meeting shall consist of one or more General Sessions and one or more Business Sessions. 3. Sixty days notice of the date, time and place of the Annual Meeting shall be given in writing by regular first class mail or by E-Mail to all members of the Society. 4. Thirty percent of members in good standing shall constitute a quorum at any meeting of the Society. 5. The Executive may call a Special Meeting of the Society when deemed necessary to consider urgent matters which cannot be held over until the Annual General Meeting. Special Meetings shall be convened in the same manner as required in calling an Annual General Meeting. The Executive shall call a Special Meeting if requested in writing by not less than 20% of the members of the Society in good standing. 6. Attendance at General Sessions of Annual Meetings is open to all classes of members and guests of the Society. 7. Attendance at Sessions of Annual Meetings shall be restricted to members and life members of the Society. 8. All members of the Society in good standing except associate members and honorary members shall be entitled to vote.
APPOINTMENT AND REMOVAL OF DIRECTORS AND OTHER OFFICERS AND THEIR DUTIES, POWERS AND REMUNERATION1. The Executive shall consist of: a. President elected at the Annual General Meeting for a two-year term. b. Vice-President elected at the Annual General Meeting for a two-year term. c. Secretary-Treasurer elected at the Annual General Meeting for a two-year term. d. Two Directors at Large elected by separate ballot at the Annual General Meeting for a one-year term unless otherwise stated. e. The Elected Directors appoint an Executive Director to work for the School Plant Officials Society of Alberta. Position will be reviewed annually by elected Directors.
2. Any member of the Executive shall automatically cease to hold office upon ceasing to be a member of the Society. Any vacancies occurring in the Executive between Annual General Meetings may be filled by the Executive at any of its meetings. 3. Any member of the Executive may be removed from office by 75% majority vote of members present at any meeting. 4. Meetings of the Executive shall be called by the President or, in the absence of the President, by the Vice-President. The Executive shall meet not less than twice each year. 5. A quorum at a meeting of the Executive shall be a simple majority of its members. 6. The President shall preside at all meetings of the Society and of the Executive Committee and exercise such supervision of the Society's affairs as may best promote its activities and welfare. The President may name such committees as may deem advisable. 7. The Vice-President shall, in the absence of the President, assume his position and in doing so shall be empowered with the authority vested in the President. 8. The Secretary-Treasurer shall have charge of the books, papers and other property of the Society, record the minutes of meetings, keep a roll of officers and members, receive and give receipts for all monies due the Association, depositing same in a Chartered Bank convenience to him to the credit of the Society. He shall pay all accounts due by the Society by cheque drawn on the Society. 9. The Executive will hire an Executive Director subject to the terms and conditions of a negotiated contract.
EXERCISE OF BORROWING POWERS1. The Society, by extraordinary resolution, shall grant to the Executive such borrowing power as may be authorized in the resolution. 2. The Society may acquire, purchase, sell, mortgage, lease of otherwise deal with real and personal property. 3. The fiscal year of the Society shall be the twelve consecutive months ending December 31. 4. The Executive shall have the authority to levy a special assessment on the membership to finance a specific project. If in excess of $5.00 per member, this must be approved by the members at any meeting or by mail.
AUDIT OF ACCOUNTS1. An Auditor will be appointed by the Executive to hold office for one year. The Secretary-Treasurer shall submit his books and accounts to the Auditor as soon as conveniently possible after February 28 and shall present a detailed audited statement of the financial affairs of the Society to the Annual General Meeting.
CUSTODY AND USE OF THE SEAL OF THE SOCIETY1. The seal of the Society shall be kept at the Associations Office. 2. The seal of the Society shall be affixed to any documents required to be under seal, in the presence of the President or the Vice-President and the Secretary-Treasurer.
MANNER OF MAKING, ALTERING AND RESCINDING BY-LAWS1. "Special Resolution" means a resolution passed by a majority of not less than three-fourths of such members entitled to vote as are present in person or, where proxies are allowed, by proxy at a General Meeting of which notice specifying the intention to propose the resolution as a special resolution has been duly given. (RSA 1970, c.347, a.2) Notice of special resolution shall be given in writing to the Secretary-Treasurer of the Society not later than sixty days prior to the Annual Meeting at which such resolutions are to be considered and shall be transmitted by the Secretary-Treasurer to all members not later than twenty-one days before the date of the Annual Meeting. 2. The By-Laws may be amended only by special resolution as defined by the Societies Act. "The By-Law of a society shall not be rescinded, altered or added to except by special resolution of the Society". (RSA 1980, c.5-18sl; 1981 cb-15 x284 {28})
PREPARATION AND CUSTODY OF MINUTES OF PROCEEDINGS OF MEETINGS OF THE SOCIETY AND OF THE DIRECTORS AND OTHER BOOKS AND RECORDS OF THE SOCIETY1. The Secretary-Treasurer shall prepare and have custody of the minutes of proceedings of meetings of the Society and of the Executive and all other books and records of the Association. Copies of Regular and Executive Meetings shall be available to all members upon request to the Associations Office.
TIME AND PLACE, IF ANY, AT WHICH THE BOOKS AND RECORDS OF THE SOCIETY MAY BE INSPECTED BY MEMBERS1. The books and accounts of the Society shall be open to inspection by members at such reasonable time and place as the Executive may decide after receipt of notice of request, in writing.
THERE SHALL BE NO REMUNERATION FOR ELECTED DIRECTORS1. All efforts shall be on a volunteer basis. Expenses will be paid when acting on the direction of the Executive.
AFFILIATION1. The Society, by resolution, may affiliate with any society or incorporated body having similar aims or objectives.
AWARDS AND RECOGNITION1. A Long Term Membership Award shall be conferred upon all members upon reaching the following levels: 5 years of service -Pin
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